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Office of Local Government
Corporate
template solution
 The
Office of Local
Government’s primary objective is to provide leadership within the State
Government by promoting shared strategic directions and effective working
relationships between State and Local Government.
The
Office of Local Government (OLG) selected eWord Development’s
Corporate template solution as a easy to use
& administer document preparation environment. A range of business specific
documents and form templates were developed to suit OLG’s specific requirements
including:
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Outbound paper based and electronic correspondence
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Internal
administration forms
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Parliamentary &
Ministerial documents
Menu Button
The OLG solution utilised a Word toolbar button featuring the
South Australian State emblem to activate the simple template menu system.
The menu system provides quick & easy access to the custom templates.
Personal Details
The Personal Details button allows OLG users to quickly enter their
details which is then entered under software control directly into the various
templates as required. This saves users from the tedious process of retyping
their details for every new piece of correspondence they create.
 Templates
Selecting the individual template and clicking OK causes that
templates to activate. The adjacent screenshot of the ‘letter’ template
user dialog prompts for key pieces of information prior to readying the document
for the user.
Outlook Contacts for addressee
The direct interface to Outlook Contacts via the 'Get Contacts'
button allows users to search either from a shared 'public' or from their personal
Contacts folder. The matched addressee's
details are entered directly into the letter user dialog, with a selection of
preformatted salutations also provided for the user to consider.
On-form selections to conveniently add Attachments, Copies and
Enclosures also allow for speedier document preparation. Several approved
signatory block entries also allow for letter personalisation.
Notice that the dialog provides for different individuals to type, sign, and be
the contact officer - and by using drop downs, the person in each
of these roles can be quickly selected - significantly speeding this
process.
Solution Benefits
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The Corporate
Templates solution enables
OLG users to produce professional documents quickly and efficiently.
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Users do not need to
invest time and effort with complex document formatting & can focus on document
content instead.
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Retrieving existing
addressing information reduces mis-spelling and ensures correct correspondence
addressing.
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Keystrokes and mouse
actions are minimised through careful dialog design reducing occupational Health
and safety exposure.
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Updated templates are
immediately accessible to all OLG staff
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